Job Description
Job Description PLEASE NOTE : All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS : Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In
GENERAL DESCRIPTION : Performs highly complex (senior-level) technical accounting support work. Work involves
performing detailed assignments in recording, classifying, examining, and verifying financial records, documents, or reports. Work to deposit revenues; code revenues received; establish deposit codes; verify and correct errors and/or problems, verify and balance revenues received from various entities. Research, analyze and maintain accurate account receivable records in accordance with applicable guidelines. Exercise technical judgment to follow the applicable laws, policies, rules and regulations, of the generally accepted accounting principles (GAAP). Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES :
1. Analyze, determine cause of and initiate or accomplish resolution of problems related to the complex system of coding revenue documents that affect the recording of revenues received to appropriate budget accounts in an automated accounting system.
2. Process daily deposit units to verify accuracy of documentation in relation to value totals of component batches of revenue receipts in the deposit units; separate and total cash amounts and various cash instrument amounts in each deposit unit; lock the units and store them in a locked safe to await pick-up and delivery to the Comptroller of Public Accounts.
3. Process documents and revenues received with payment stubs, troubleshoot a variety of problems that occur. Maintain history and transaction files and perform other miscellaneous data processing activities. Verify accuracy of documents generated as they relate to batch totals.
4. Edit daily computer report of revenue items and amounts to identify and initiate correction of entry errors.
5. Research reconciliation discrepancies. Verify and balance revenue receipts and fees received from various entities.
6. Establish new Master Index codes with correct budget combinations (title, fund, account or comp object number, budget, PCA number, authority codes and account rule) for current and previous fiscal year deposits.
7. Receive, sort, log, and register, batch revenue items including money and money instruments. Route for detailed recording; route source documents to fee-initiating Departmental components. (Driver License, Vehicle Inspections, Safety Responsibility, etc.).
8. Analyze and interpret complex account receivables for specialized transactions.
9. Account for all state funds processed by the position.
10. Enter, retrieve, and delete stored data.
11. Record, examine, classify financial records and documents and code documents to provide for entry of accurate financial data into database files. Process assigned batches of revenue items according to established procedures.
12. Receive and route telephone calls, type correspondences, memorandums, forms and special reports.
13. Responsible for distributing and receiving mail, documents and revenue items to and from secured storage when not being processed; monitor mail opening and processing activities; review mail processing logs for completion.
14. May share in training some employees as assigned. Occasionally guide other employees in performing their tasks in several functional areas of the CCR section.
15. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
16. Perform other duties as assigned.
Qualifications: GENERAL QUALIFICATIONS and REQUIREMENTS: Education - Graduation from a standard senior-high school with a High School Diploma or equivalent is required. Supplemental college course work from an accredited four-year college or university with a major in accounting, finance, or a related field is preferred.
Experience - Minimum of one (1) year experience performing complex accounting or bookkeeping activities is required.
Substitution Note: Additional work experience of the type described, or other related education may be substituted for one another on a year-for-year basis.
Regulatory knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.
Accounting knowledge - Knowledge of generally accepted accounting principles and practices as applied in processing public money. Knowledge of procedures and controls for processing State of Texas revenues and deposits. Knowledge of the Department's sources of revenue. Knowledge of the classification of revenue purposes and dispositions. Knowledge of fees applicable to the Department based on statutes. Knowledge of the various deposit activities. Ability to plan and coordinate and as needed, to accomplish several separate activities in processing cash receipts during absences of the Cashier.
Technology - Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems.
Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS' core values: Integrity, Excellence, Accountability, and Teamwork.
Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills - Must be able to construct and deliver clear, concise, and professional presentations and/or communications to a variety of audiences and/or individuals.
Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail - Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Schedule and/or Remote/Telecommuting Work and/or Travel - Availability for after-hours and weekend work is required.
PHYSICAL and/or ENVIRONMENTAL DEMANDS :
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Environment: Office/Indoors:
•Ambulatory skills, e.g. stand (for prolonged periods of time), walk, sit;
•Hand-eye coordination and arm/hand/finger dexterity;
•Ability to speak, hear, and exercise visual acuity;
•Ability to transfer weights of up to twenty (20) pounds anticipated for this position;
•Driving requirements: None.
State of Texas Benefits and Retirement Information: A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change. A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary. Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions. DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED. State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances. CAPPS
Job Tags
Full time, Work experience placement, Remote job, Flexible hours,